Terms & Conditions - TES Affiliate Conferences

Terms & Conditions

(of European Event Management SL, hereinafter referred to as “TES AFFILIATE CONFERENCES”)
List of contents:
  1. Event Rules
  2. Terms & Conditions for Exhibitors, Advertisers, or Other Event Suppliers
  3. Rules (Copyright & Disclaimer)
  4. Terms & Conditions for Online Booking

1. Event Rules

A. General Rules

These Event Rules apply to all Participants, Exhibitors, Advertisers, Sponsors, or other Attendees (collectively referred to as the “Attendees” or an “Attendee”).

  • No one will be admitted into any area of TES AFFILIATE CONFERENCES Event (hereinafter the “Event”) without a badge and wristband.
  • Entrance tickets, badges, and wristbands are non-refundable and non-transferable.
  • Badges and wristbands must be picked up on-site. Valid ID is required.
  • Only Attendees 18 years of age or older with valid identification will be admitted to the Event.
  • Sponsors must allocate their assigned tickets no later than one week prior to the Event. Failure to do so may result in forfeiture of unallocated tickets.
  • Only Attendees 18 years of age or older with valid identification will be served alcoholic beverages.
  • Attendees found consuming alcohol under the age of 18 or behaving inappropriately due to intoxication may be removed from the Event without refund.
  • The use of illegal drugs or controlled substances is strictly prohibited at the Event. Violators will be expelled immediately and may face legal consequences.
  • Video recording of seminars and workshops is prohibited without express permission from TES AFFILIATE CONFERENCES.
  • Still photography is allowed during the Event.
  • Attendees acknowledge that photographs and/or videos will be taken during the Event, and they may be captured in such media. Attendees give full consent to TES AFFILIATE CONFERENCES, the Event hotel, and Event Sponsors to copyright and publish such media. If an Attendee objects, they must immediately inform the relevant person and request them to stop. Failure to object at the time of capture constitutes implied consent.
  • Attendees agree that TES AFFILIATE CONFERENCES, its staff, the Event hotel, and Sponsors are not responsible for any damages, actions, claims, costs, or expenses (including personal injury, wrongful death, or property damage) suffered during the Event or arising from private transactions or occurrences. This applies particularly to damages caused by Attendees who fail to follow safety guidelines, instructions provided by staff, or who are under the influence of alcohol or drugs. Attendees indemnify TES AFFILIATE CONFERENCES for third-party claims arising from their actions, except in cases of gross negligence or willful misconduct by TES AFFILIATE CONFERENCES.
  • TES AFFILIATE CONFERENCES cannot be held responsible for the execution of the Event by Exhibitors, Advertisers, or other Event Suppliers, except for gross negligence or willful misconduct by TES AFFILIATE CONFERENCES.
  • Leisure activities and usage of Event furnishings are at the Attendees’ own risk.
  • Attendees must comply with all safety requests or orders from TES AFFILIATE CONFERENCES. Failure to do so may result in expulsion from the Event.
  • Complaints must be submitted to TES AFFILIATE CONFERENCES in writing immediately. Liability claims cease unless announced immediately after discovery.
  • TES AFFILIATE CONFERENCES reserves the right to deny access to the Event for valid reasons, including failure to comply with guidelines, safety concerns, or actions that may disrupt the Event or harm its reputation.
  • All branding and sponsoring images must comply with the Event hotel’s guidelines. Nudity, body painting, hardcore images, etc., will not be tolerated and will lead to expulsion.
  • Hate speech, profanity, or discrimination will not be tolerated and will lead to expulsion.
  • TES AFFILIATE CONFERENCES is not responsible for damage or theft to Attendees’ belongings. Attendees must take necessary measures to safeguard their property.
  • In case of a Force Majeure event, TES AFFILIATE CONFERENCES is not obligated to fully refund Attendees. If a refund is impossible, fees may be held as a deposit for a future event within 18 months. If unused, TES AFFILIATE CONFERENCES will refund the fees, less any applicable administrative costs. Examples of Force Majeure include pandemics, natural disasters, government restrictions, or other unforeseen circumstances beyond reasonable control.
B. Sponsor/Exhibitor Advertising and Promotion
  • During the Event, TES AFFILIATE CONFERENCES agrees that the Sponsor/Exhibitor may advertise and promote brands, trademarks, logos, and other intellectual property rights of other entities, affiliates, or business partners within the Sponsor/Exhibitor’s group through all means of communication (including but not limited to parties, booths, branded items, roll-ups), provided this does not disturb other sponsors & exhibitors and complies with hotel rules.

2. Terms & Conditions for Exhibitors, Advertisers, or Other Event Suppliers

A. General
  • By confirming the order between the relevant Supplier and TES AFFILIATE CONFERENCES (usually through email), the Supplier undertakes to deliver the services as specified in the order (email) to TES AFFILIATE CONFERENCES at the relevant Event.
  • Within the order (email), at least the following must be specified: types of services to be provided, specification of the Event, where the services will be provided, and the cost of providing the services for the Event (unless it is clear that the parties wish to make the order without negotiating the price).
B. Price and Payment
  • The price for the services will be stated in the order and shall include all taxes, charges, and duties, unless stated otherwise. Prices will be firm and cannot be changed or modified by the Supplier without TES AFFILIATE CONFERENCES’s express written consent.
  • Each invoice shall include:
    • Number and date of the order;
    • Billing address;
    • Payment terms;
    • Description of the services; and
    • Delivery date.
  • Any invoices received by TES AFFILIATE CONFERENCES that do not correspond with the requirements set out above will be sent back for re-issue. Unless otherwise stated in the order, payment will be made within thirty (30) days from the date of receipt of a conforming invoice and provided the services have been properly delivered.
C. Exhibition Materials and Other Items
  • Exhibition materials or other items brought to the Event must be of interest to Event Attendees. TES AFFILIATE CONFERENCES retains the right to determine the eligibility of any exhibit, display, or product and, at its sole discretion, to eject, reject, or prohibit any exhibit in whole or in part upon good faith that the exhibit does not comply with the Event requirements or regulations. Advertising material must not contain foul language, profanity, or sexually explicit images.
  • Exhibition materials or other items brought into the Event must be removed immediately after the end of the Event. In the case of left materials or items, TES AFFILIATE CONFERENCES may carry out removal and storage at the Supplier’s expense.
  • Exhibition materials or other items brought in must comply with fire regulations. Setup and mounting must be arranged with TES AFFILIATE CONFERENCES and/or the Event hotel beforehand. Fire prevention and general safety & security requirements (e.g., keeping escape paths clear) must always be observed.
D. Liability
  • The Supplier accepts liability to pay in full for any damage or loss to any property or equipment supplied by TES AFFILIATE CONFERENCES and/or the Event hotel, arising out of an act or omission by the Supplier.
  • The Supplier agrees to limit any claims against TES AFFILIATE CONFERENCES to the risks and amounts insured against by TES AFFILIATE CONFERENCES and agrees to observe the terms and conditions thereof. TES AFFILIATE CONFERENCES accepts no responsibility in respect of any damage whatsoever to any property of the Supplier.
  • The Supplier is liable for any damage caused to, but not limited to, the Event Attendees, the Event facility, equipment, or other Supplier’s property.
  • The Supplier agrees to hold TES AFFILIATE CONFERENCES harmless from and to indemnify TES AFFILIATE CONFERENCES against all damages, actions, claims, costs, or other expenses arising out of or in connection with attendance at the Event where TES AFFILIATE CONFERENCES is not at fault.
  • To the maximum extent permitted by applicable law, TES AFFILIATE CONFERENCES shall not be liable to the Supplier for any indirect, special, incidental, punitive, or consequential damages. In no event shall TES AFFILIATE CONFERENCES’s liability in any way arising out of the order exceed the amount payable by TES AFFILIATE CONFERENCES under such order.
E. Remedies
  • Without prejudice to any other right or remedy which TES AFFILIATE CONFERENCES may have, if any services are not supplied in accordance with the requirements, or if the Supplier fails to comply with any of the present terms and conditions or any terms of the order, then TES AFFILIATE CONFERENCES shall be entitled to avail itself of any one or more of the following remedies at its sole discretion:
    • Terminate the contract (order);
    • Reject the services (in whole or in part);
    • Give the Supplier the opportunity at the Supplier’s expense either to remedy any defect in the services or to carry out any other necessary work to ensure that the terms of the order are fulfilled; and
    • Claim such damages as may have been sustained in consequence of the Supplier’s breach of or non-compliance with the requirements of the order.
F. Insurance
  • The Supplier shall effect and maintain adequate insurance cover (including professional indemnity insurance and event and public liability insurance) to cover all liabilities under the contract/order, with a reputable insurer, and shall, at TES AFFILIATE CONFERENCES’s request, produce the insurance certificate giving details of the insurance cover.
G. Termination of the Contract
  • TES AFFILIATE CONFERENCES may terminate the contract (order) in the event of:
    • Any default by the Supplier; or
    • Deliveries of defective or non-conforming services.
  • The termination of an order shall not affect the rights, duties, and remedies of TES AFFILIATE CONFERENCES and the Supplier accrued prior to the date of termination.
H. Force Majeure
  • Neither party shall be liable for failure to perform its obligations under the order if such failure results from circumstances beyond such party’s reasonable control, provided that the other party is notified in writing of these circumstances by the affected party as soon as it becomes aware of the occurrence of such event and that the affected party uses all reasonable endeavors to prevent, avoid, overcome, or mitigate the effects of such cause.
  • In case of Force Majeure, TES AFFILIATE CONFERENCES is not obligated to fully refund Attendees, Sponsors, or Exhibitors. Fees may be held as a deposit for a future event within 18 months. If unused, TES AFFILIATE CONFERENCES will reimburse the fees, less any applicable administrative costs.
I. Final Provisions
  • The laws of Spain shall apply.
  • Neither party may assign an order or any rights or obligations related thereto without the prior written approval of the other party.
  • Failure or delay by a party in enforcing or partially enforcing any provision of the contract (order) shall not be construed as a waiver of any of its rights thereunder.
  • The Supplier agrees to abide by all regulations and rules adopted by TES AFFILIATE CONFERENCES and contained within these Terms & Conditions in the best interests of the Event and agrees that TES AFFILIATE CONFERENCES or the Event hotel shall have the final decision in adopting any rules or regulations deemed necessary prior to, during, and after the Event.
  • TES AFFILIATE CONFERENCES accepts no responsibility for matters outside its control which cause the Event to be canceled or altered from the advertised or contracted program. The Supplier agrees that TES AFFILIATE CONFERENCES may change the Event contracted without any reduction in price. Where possible, all changes will be discussed with the Supplier prior to the Event date.
  • If any term of these Terms & Conditions is deemed to be void or unenforceable, whether in whole or in part, the validity and enforceability of the remainder of these Terms & Conditions, including any part of such term which is not held to be invalid, shall not be prejudiced or affected and shall continue to apply subject to such amendment.

3. Website Rules (Copyright & Disclaimer)

A. Copyright
  • Any reproduction, demonstration, transmission, rental, and/or loan of the website or parts thereof are prohibited without consent.
B. Disclaimer
  • TES AFFILIATE CONFERENCES reserves the right to change the content of the website, to expand or delete content, and to shut down the website either temporarily or permanently. TES AFFILIATE CONFERENCES is the owner of all content usage and digital image rights.
  • TES AFFILIATE CONFERENCES takes no responsibility for the information contained on its website in terms of timeliness, accuracy, correctness, or completeness, and accepts no liability for damages that may arise from use of its website.
  • TES AFFILIATE CONFERENCES has no influence whatsoever over the content or set-up of websites from other providers which can be reached via links within its website. TES AFFILIATE CONFERENCES expressly disassociates itself from any content and set-up arising from linked websites, including all subsequent links/web pages, and accepts absolutely no liability for them. The content of third-party websites is not part of TES AFFILIATE CONFERENCES’s remit or service.

4. Terms & Conditions for Online Booking

A. Scope
  • These online booking terms of TES AFFILIATE CONFERENCES are valid for the online sale of tickets and complete the terms and conditions of TES AFFILIATE CONFERENCES.
B. Order
  • An order is completed at the end of the order process on TES AFFILIATE CONFERENCES website https://www.tesaffiliateconferences.com . The order process will be terminated by clicking the button “SIGN UP NOW.”
  • If TES AFFILIATE CONFERENCES does not receive sufficient approval, authorization, or verification of a credit card, the order cannot be completed by credit card.
  • TES AFFILIATE CONFERENCES shall confirm receipt of the order immediately.
  • All registrants MUST BE 18 YEARS OF AGE OR OLDER. TES AFFILIATE CONFERENCES is not able to register (accept order of) anyone under the age of 18. This applies to all Event Participants, Exhibitors, Advertisers, Sponsors, or other Attendees. This is a zero-tolerance policy.
C. Closing of Contract
  • The contract is concluded upon acceptance of the order by TES AFFILIATE CONFERENCES. Acceptance takes place upon transmission of the entrance ticket confirmation as a document via email to the given email address.
D. Payment Procedures
  • Payment can be made by credit card. To pay by credit card, you must enter the credit card number, CVV, and expiration date in the booking engine.
E. Online Sales of Tickets to Print at Home
  • Online ticket reservations are sent to the given email address as a confirmation document to be printed at home.
  • Tickets are not sent by post.
F. Prices, Discounts
  • The prices of online tickets are final prices and include VAT.
  • There are no costs for booking and shipping.
  • Special activities (e.g., online discounts) are already included in the given price.
G. Redemption, Loss
  • No cancellation of the contract is possible.
H. Privacy Policy
  • All data transmitted by the customer are handled by TES AFFILIATE CONFERENCES subject to the applicable privacy policy.
I. Data Handlingr
  • TES AFFILIATE CONFERENCES website automatically collects and saves log file information on your server that are transmitted via your browser. These are:
    • Browser type/version;
    • Operating system;
    • Referrer URL (the site that was visited before);
    • Hostname of the PC (IP Address); and
    • Time of server request.
  • To avoid misuse, the IP Address and time are saved within the ordering process. All other page visits on TES AFFILIATE CONFERENCES website cannot be assigned to certain persons and are deleted after statistical analysis. Consolidation of these data sources is not anticipated.
J. Use of Google Analytics
  • This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies,” which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in Europe and/or the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators, and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser; however, please note that if you do this, you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
K. Other
  • The laws of Spain shall apply.